Exporting your Amazon orders to Excel can be a valuable way to analyze sales data, manage inventory, and streamline your order processing. Whether you’re a small business owner, a seller on Amazon Marketplace, or just looking to track your purchases, this guide will walk you through the steps to export your Amazon orders to an Excel file effectively.
Step-by-Step Guide to Export Amazon Orders to Excel
This guide will cover everything from accessing your Amazon account to using Excel to analyze your data. Let’s dive in!
Step 1: Access Your Amazon Seller Account
If you’re a seller on Amazon, you’ll want to access your Amazon Seller Central account to export order data. For regular Amazon purchases, you’ll follow a different process.
a. For Amazon Sellers
- Go to the Amazon Seller Central website and log in with your credentials.
- Once logged in, navigate to the Reports tab in the main menu.
- Click on Fulfillment to access reports related to your orders.
b. For Regular Amazon Purchases
- Visit the Amazon homepage and log in to your account.
- Click on Returns & Orders located in the upper right corner of the homepage.
Step 2: Navigate to the Orders Section
Depending on whether you are a seller or a buyer, the steps differ slightly.
a. For Amazon Sellers
- Under the Reports tab, select Fulfillment.
- In the left sidebar, look for Sales and then click on Amazon Fulfilled Shipments or Orders to access your sales report.
- Select the time frame for which you want to export the data. This could be the last month, last year, or a custom range.
b. For Regular Amazon Purchases
- Unfortunately, Amazon does not provide a direct method to export order history for buyers. However, you can view the order details in your order history and manually input this information into Excel if necessary.
Step 3: Generate the Report
a. For Amazon Sellers
- After selecting the appropriate report type and date range, click on the Request Report button.
- Once the report is generated (this may take a few minutes), you will be notified that your report is ready to download.
- Go back to the Reports section and click on Manage Reports. Here, you will see your generated report listed.
b. For Regular Amazon Purchases
- If you’re manually tracking orders, you can take screenshots of your order history or copy the details into a separate document.
Step 4: Download the Report
a. For Amazon Sellers
- Once your report is ready, find it under Manage Reports.
- Click the Download button next to the report. The file will typically be in CSV format, which is compatible with Excel.
b. For Regular Amazon Purchases
- If you’re manually tracking orders, you can take screenshots of your order history or copy the details into a separate document.
Step 5: Open the CSV File in Excel
- Launch Microsoft Excel.
- Go to File > Open and locate the downloaded CSV file from your computer.
- Select the file and click Open. Excel will import the data from the CSV file.
Step 6: Format Your Data in Excel
Once the data is imported into Excel, it may not be in the most user-friendly format. Follow these steps to clean up and format your data for easier analysis.
a. Adjust Column Widths
- Double-click on the line between the column letters to auto-adjust the widths.
b. Apply Filters
- Select the row containing your headers (typically row 1).
- Go to the Data tab in the ribbon and click on Filter. This will allow you to sort and filter your data easily.
c. Format as a Table
- Select the range of data you want to format.
- Click on the Home tab and select Format as Table. Choose a style that you prefer.
- This will help in managing and analyzing your order data more effectively.
Step 7: Analyze Your Data
With your orders now in Excel, you can use various functions to analyze your data. Here are some common analyses you might perform:
a. Total Sales Calculation
- To calculate total sales, use the SUM function. For example, if your sales amounts are in Column D, you could use:
=SUM(D2:D100)(adjust the range as necessary).
b. Average Order Value
- To find the average order value, use the AVERAGE function:
=AVERAGE(D2:D100).
c. Pivot Tables
- Create a Pivot Table to summarize your data:
- Select your data range, go to the Insert tab, and click on PivotTable.
- Drag and drop fields to analyze sales by month, product type, or any other criteria.
Bonus Tip: Regularly Exporting Orders
If you frequently need to analyze your Amazon orders, consider setting up a routine export process. You can automate report generation in Amazon Seller Central by using their API if you have technical knowledge or leverage third-party tools that integrate with Amazon to automate this process.
Conclusion
Exporting Amazon orders to Excel is a straightforward process that can greatly enhance your ability to manage and analyze your sales data. By following these steps, you can access your order history, download reports, and format them in Excel for detailed analysis. Whether you’re a seller or a regular buyer, this guide will help you stay organized and make data-driven decisions with ease. Feel free to reach out if you have any questions or need further assistance with exporting your Amazon orders!